If you are working with an outsourced bookkeeper, you are going to have to find ways to collaborate on Quickbooks with your virtual bookkeeper.  The traditional way was always to send files back and forth.  Of course, this is not easy, could pose a security risk and requires people to know how to restore the backups to see the new view of the financials.

Today that is really not necessary.

Today a professional bookeeping service can collaborate with you on your quickbooks in several different ways.  Dashboard Accounting, for example, has a secure server that hosts Quickbooks and provides remote access for book keeper and for client.  That way everyone is seeing the latest version of the bookkeeping live.

Other ways to do it is to remote into an office machine if you want to keep your books on site.

Also, Quickbooks online is an option for some small businesses that want to have a collaborative environment.  This option costs a little more per month, but is easier to take with you later if you chance bookkeepers.

That fact is, there are many options for virtual bookkeeping and today you should not be emailing files back and forth to update your accounting.